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Meetings 2.0

What’s the problem?

Meetings, whether they be face-to-face, by telephone or even online, still remain one of the most common tools in the workplace today to manage teams and projects. Yet everyone complains:

  • Too many meetings
  • Too much time lost in meetings
  • No decisions taken
  • No traceability or accountability

The main reason? These meetings are not collaborative: There are “black holes” between sessions, sometimes non-existent meeting minutes or action plans that are rarely followed through and much less overseen…

In a company of around 500 people, the yearly cost of time spent in unproductive meetings is around 2 million dollars …

Why Meetings 2.0

As a natural extension of the Web 2.0 movement, Meeting 2.0 brings the collaborative power of the social web, cloud and accessibility features to transform any meeting into an effective process:

Meeting 1.0

Weak Preparation

  • The thread of the meeting is hard to find
  • Each participant has their own agenda
  • Lost time for everyone
  • Impases

Decreased motivation

  • Unbalanced participation
  • “Too many chiefs, not enough indians”
  • Difficulty getting to the point
  • Delayed shared meeting minutes

Black hole

  • Action item silos
  • Difficult to share information
  • No workflow or alert discipline
  • Updates usually given by one person

Have to start over

  • Difficulties discovered during meeting, not beforehand
  • Critical mass of actions seen as a late defeat
  • Feeling of being overwhelmed
  • Generates meetingitis
Meeting 2.0

Strong Preparation

  • The theme of the meeting is clear, everything is centralized
  • The meeting agenda centralized and agreed upon before hand
  • Time savings for everyone
  • Centralized documentation and transparency

Healthy competition

  • Balanced participation
  • Eventually, all participants participate in next steps
  • Critical action items are at the heart of the 2.0 meeting
  • Dissemination of personalized and instant meeting minutes

Micro social network

  • Collaborative work on action items and next steps
  • Seamless access to the latest information
  • Integrated warning system
  • Collaborative updates

Continuous improvement

  • With alerts, difficulties get resolved in real time before the next meeting
  • Overdue action items become exceptional, not the norm
  • Less stress
  • Generates collective performance

  • A 2.0 meeting doesn’t stop when the meeting finishes.
  • It’s a veritable process that helps prepare the meeting, drives it, helps everyone collaborate around it and tracks the next steps and resulting action plan.
  • All information and meeting minutes are centrally accessible for all participants to see and discuss.
  • Teams are more efficient, enjoy massive cost savings all the while lowering their stress levels.

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